Capital Projects and Infrastructure

Coordinating Supplier Registers and Cargo Data

Large capital projects involve numerous suppliers across different regions, generating significant volumes of cargo data that must be recorded and transmitted accurately. OGL supports project teams by coordinating supplier registers and comparing cargo data against project requirements. We request and review documentation from vendors to identify discrepancies early in the process, supporting the flow of information between suppliers, transport providers, and the project site.

By recording dimensions, weights, and readiness dates, we help project managers maintain visibility over their supply chain. This data is transmitted to relevant parties to support transport planning and staging decisions. Our focus is on maintaining accurate records that support the overall project schedule and logistics plan. We coordinate with suppliers to request updates on manufacturing progress and record any changes to the expected readiness dates, transmitting this information to the project team to support their planning activities.

Transport Feasibility and Heavy Cargo Coordination

Infrastructure projects frequently require the movement of heavy, oversized, or specialized cargo that cannot be transported using standard methods. OGL coordinates transport feasibility reviews by requesting route surveys and equipment specifications from qualified transport providers. We compare proposed transport plans against cargo dimensions and site constraints to identify potential logistical challenges before movement begins.

For heavy and project cargo, we coordinate with specialized carriers to request appropriate equipment, such as multi-axle trailers or heavy-lift vessels. While OGL does not own fleets, vessels, or cranes, we leverage our network of qualified providers to coordinate the physical movement of oversized components from origin to the project site or staging area. We request lifting plans and securing arrangements from these providers and transmit them to the project team for their review.

For more information on handling large-scale movements, review our major projects capabilities.

Document Handoffs and Exception Identification

The movement of materials for capital projects requires the coordination of numerous documents, including commercial invoices, packing lists, transport documents, and certificates of origin. OGL supports document handoffs by reviewing paperwork for completeness and transmitting it to the appropriate parties, including customs brokers when requested. As an FMC-licensed Ocean Freight Forwarder (license 023947F), we coordinate international freight forwarding documentation to support the movement of project cargo.

When exceptions occur, such as missing documents or discrepancies in cargo details, we identify these issues and request clarification from the relevant parties. We record these exceptions and transmit the information to project stakeholders to support their decision-making process. OGL is not a customs broker and does not make customs or regulatory determinations. When brokerage is requested, we coordinate with appropriately licensed alliance providers to support the clearance process. We request status updates from these providers and transmit the information to the project team to support their visibility over the supply chain.

Learn more about our approach to project supply chain coordination.

Staging and Site Delivery Coordination

Capital projects often have limited space at the construction site, requiring materials to be staged at off-site locations before final delivery. OGL coordinates staging arrangements by requesting space from qualified warehouse and yard operators. We record inventory levels at these staging areas and coordinate the call-forward of materials based on the project’s construction schedule.

For final site delivery, we coordinate transport from the staging area or port of discharge to the project site. We request delivery appointments and transmit site access requirements to transport providers to support the orderly arrival of materials. This coordination helps project teams sequence their construction activities and manage site congestion. We request proof of delivery from the transport providers and record this information to support the project’s material receipt process.

Explore our project logistics services for additional details on site delivery coordination.

Capital Project Logistics Coordination Checklist

Coordinating logistics for capital projects involves multiple steps to support the movement of materials and equipment. We focus on recording and transmitting accurate information to support the overall project schedule and logistics plan.

Key Coordination Activities

• Record and review supplier registers and cargo readiness dates.
• Request transport feasibility reviews from qualified providers for oversized cargo.
• Coordinate document handoffs between suppliers, carriers, and customs brokers.
• Identify and record documentation exceptions or cargo discrepancies.
• Coordinate staging arrangements with qualified warehouse and yard operators.
• Request delivery appointments for final site delivery.
• Transmit site access requirements to transport providers.
• Request proof of delivery and record material receipt information.